• What to Do When People Don’t RSVP

    Guest responses are important for a host to accurately plan an event. The host requires these responses to inform the caterer, rent different party supplies, and purchase any giveaways. Many guests will be courteous and respond in a timely manner. However, there are many people who forget to respond. This situation can be easily remedied with a phone call or email. Read on to see the protocol when people do not respond to a party invitation.

    It may seem embarrassing or awkward for a host to call unresponsive guests. However, this is the necessary step to receive a “yes” or “no” response to a party. Hosts should remain friendly when confirming attendance status with their guests. If a guest does not give a concrete response, then state that a final count is required for the catering and party rental orders. This should bring immediacy to the conversation.

    Call American Party Rental at (512) 837-6500 for our party equipment, china rentals, and services for any party near Austin, TX. We help take the stress out of party planning.

  • Party Rental Must-Haves for Your Outdoor Event

    There are many party rentals required to ensure your outdoor event is a success. You will need fans or heaters to keep your guests comfortable during any type of weather, and your catered food needs to be prepared in the proper containers and serving platters to ensure there is no chance of food poisoning. Let’s take a closer look at these must-have rentals for your next outdoor event.

    Temperature-Regulating Equipment

    The most important element of a successful outdoor event is the weather. Your guests need to be comfortable in a sunny, cloudy, or rainy environment. Keep your guests comfortable in any type of weather by renting tents and temperature-regulating party equipment. This equipment will consist of heaters or fans stationed in key areas around your event. Always keep coolers filled with bottled water to keep your guests hydrated during a summer event.

    Comfortable Table and Chair Rentals

    Add the right table and chair rentals to your rental list as well. Consider the time of day and the suggested weather during your outdoor event. If it is going to be hot and sunny, then your chair rentals should be light-colored and plastic to avoid hot seats. However, an evening event during cool months can be outfitted with fancier, cushioned chairs. Add chair and table linen rentals to your list to protect these items and keep your guests comfortable.

    Safe and Covered Food Selections

    If your outdoor event is held during the summer, then consider the type of food you are serving and how it will be contained. There are certain foods and ingredients—such as milk and meats—that must be prepared and contained properly to ensure there is no danger of food poisoning. Your caterer will help determine the right serving platters to keep foods cold or hot as needed.

    American Party Rental has all of the necessary party equipment for your Austin, TX outdoor event. Our party rentals are always cleaned and well-kept to ensure you receive quality items. We are available for questions and rental orders at (512) 837-6500.

  • How Long Should a Corporate Party Last?

    How Long Should a Corporate Party Last?

    Party lengths often depend on the type of party and the time of day it is being held. For example, a child’s birthday party should last only two hours, but an adult birthday party in the evening can last for over four hours. Some time constraints may be required based on the venue’s closing time and if there is a return time on event rentals. These issues and more can dictate the length of a corporate party. Let’s read on for a better look at how long a corporate party may last.

    If a corporate party is being held at a venue, then there is likely a predetermined time that the party can start and end. These details should be included on the invitation. If the party is being held somewhere without a formal closing time, then party planners should plan for at least two to four hours of party time.

    Don’t get hung up on the party details, like event rentals and party equipment. Let American Party Rental help throw a great corporate party near Austin, TX. Please call us at (512) 236-5773 to learn how we can help.

  • Planning a Surprise Party for a Milestone Birthday

    Planning a Surprise Party for a Milestone Birthday

    Planning a surprise party can be a fun challenge, because you have to keep the secret and plan out the details and party rentals to make the party a success. However, a little help from your trusted secret-keeping guests and local party rental company can ensure the surprise party is a success for your loved one.

    Inform All Guests

    One of the most important elements of planning a successful surprise party involves your guests. Your guests need to keep the secret from the guest of honor to preserve the element of surprise. Ensure that your invitations explicitly state that the party is a surprise and to not discuss it with the birthday person. It is acceptable to make this the largest and most noticeable part of your invitations. Whenever you send out reminders or ask guests for favors, repeat that the party is a surprise to continually reinforce the point of the party.

    Reserve Party Rentals

    It is crucial to reserve your party rentals well ahead of any type of party. There are several factors that may prevent you from receiving all of the necessary rentals, such as wedding season, holiday season, and late reservations. Get the guest count for your party as soon as possible, and reserve your birthday decorations, chairs, tables, and china rentals several weeks before the date of the party.

    Plan a Decoy Activity

    Keep your guest of honor busy on the day of the party. Plan a fake activity—that you or a trusted friend accompany on—to keep the birthday person unsuspecting while the party is being set up. Ensure that the guest of honor is wearing appropriate clothing for the party, so he or she will feel comfortable after their fake outing.

    Let American Party Rental help you plan the best surprise party near Austin, TX. We have an extensive catalog to outfit your party with decorations , chairs, and linens. We are available for more information at (512) 236-5773.

  • Exploring Your Party Chair Rental Options

    Exploring Your Party Chair Rental Options

    There are several pieces of party equipment needed for any type of party, such as table linens, tables, and chairs. Each type of event rental has many options available. Chair rentals include decorated Chiavari chairs, bar stools, and benches . Here is a brief look at the many different chair options available for all types of parties:

    Chiavari Chairs

    Chiavari chairs have been a popular chair rental since their creation in 1807. These ornate chairs can come in mahogany, white, and gold colors. Chiavari chair rentals are popular choices for a high-class corporate event or fundraiser.

    Folding Chairs

    Folding chairs are a popular choice for any type of event in any location. These chair rentals are informal, but they can be spruced up with a linen chair cover or decoration. Folding chairs can be easily transported from one location to another or throughout an entire event. They come in different colors and materials to match the look and theme of any type of party.

    Bar Stools

    Bar stools are great for an informal party or for a cocktail hour event. Bar stools can be paired with high-top, bistro table rentals. These chair rentals can be paired with traditional chairs to give guests the option between a formal sit-down meal or a casual cocktail hour meal.


    Benches can be added to any list of party rentals as an attractive seating option. Place benches in various areas around the party, so guests can sit down and socialize away from loud groups. Benches come in various styles and materials, such as wrought iron and colonnade, to match a party’s décor.

    Children’s Chairs

    Many parties and events include children as guests, so it is important to include party supplies for them, too. There are several types of children’s chair rentals, such as booster seats, folding chairs, and Chiavari chairs.

    Learn more about American Party Rental’s many chair rentals in Austin, TX by calling us at (512) 236-5773. We have a wide selection of chairs to accommodate any party theme or size. Please call us to make a reservation right away.

  • Making Creative Wedding Place Cards

    Wedding place cards are used to designate guest seating during the reception dinner. In this video, you will watch step-by-step instructions on how to create your own creative wedding place cards. By carefully cutting, folding, and gluing special paper, you can make wedding place cards that have a unique flair. A company offering wedding rentals can provide you with other essential supplies for your reception.

    To start selecting your wedding rentals near Austin , contact American Party Rental. Our party supply company can provide you with festive and elegant rentals for your wedding reception. With more than three decades of experience in the party rental industry, we have the qualifications to help you create your dream wedding. Give us a call at (512) 236-5773 to start picking out your wedding rentals today.

  • Planning a Picnic for a Family Reunion

    Few things are more important than family, but when was the last time you got to see all of your relatives in one place? If you’re like many people, it has probably been years. Planning a family reunion is essentially similar to planning a party, as you have to make many of the same arrangements. This year, have a picnic for your family reunion and enlist the services of a company that does party supply rentals . A picnic will be fun for all ages, and it’s easy to have activities throughout the day to keep everyone entertained. Read on to learn more about planning a family reunion event.

    Choose a Location

    In order to have a family reunion, you’ll need to decide on a location. You can choose a place that is convenient for the majority of your family members, or make it a destination reunion so everyone ends up traveling about the same distance. For a picnic, you’ll need an outdoor location such as a park or someone’s backyard. You may also choose to rent a private events space where you can bring in your own food and beverages. This will give you more dedicated space than in a public park, and you can relax and enjoy your family’s company.

    Rent Supplies

    When you are planning a family reunion, you will need to have the right party supplies on hand. It’s a good idea to provide plenty of chairs, especially if you are expecting older members of the family to attend. A rental tent offers shade for eating, relaxing, or playing games. You can have tables with linens where everyone can sit down and enjoy their food—after all, just because it’s a picnic doesn’t mean that you need to sit on the ground.

    Let American Party Rental help you the next time you are hosting a family reunion. We rent tables, chairs, linens, tents, and all the other party supplies you need to make your Austin reunion a success. Contact us at (512) 236-5773 to find out what we can do for you.

  • Perfect Birthday Party Favors

    Having the right birthday party supplies and accessories can help ensure that your event is a success and fun for all who attend. To show your guests that you appreciate them coming, you may want to provide party favors. Watch this video to find a few ideas for birthday party favors.

    The party favors you pass out can reflect the guest of honor, or the theme of the party. For example, if the party is for someone who is very put together, you can create small gift bags for your guests to do their own manicures. Favors for a sports fan might have their favorite team’s logo emblazoned on handkerchiefs or sweatbands.

    While you arrange birthday party favors, let American Party Rental handle the party supplies you need. We rent tents, chairs, tables, table linens, lights, and more to help you set the scene for your party. Contact us at (512) 236-5773 or visit our website for a look at our catalog.

  • Choosing from Our Wide Selection of Rental Chairs

    Whether you are planning a wedding, a corporate event, or a birthday party, one thing is for certain: you will need to provide seating for your guests. Everyone will appreciate having a place to sit down and eat, listen to speakers, or just chat with their fellow partygoers. Choose chair rentals that work with the theme and décor of your event. You may opt for classic folding chairs, or stylish benches to place around the perimeter of your event. If you expect to have children at your party, you might want to provide child-sized chairs to make even your smallest guests feel like a part of the festivities. Rental chairs come in different colors, so choose one that looks good with the rest of your party supplies.

    Find the chair rentals and other party supplies you need at American Party Rental in Austin. Our party supply experts will help you choose the perfect chairs for any type of event that you are hosting. Contact us at (512) 236-5773 to inquire about our event rentals.

  • Why Rent Table Linens?

    Whether you are hosting a corporate event, a birthday party, or a wedding, it is essential that your guests feel comfortable throughout their time at your event. Once you find a great venue for your party, you can start to figure out how you want to set up your space. Make sure that you provide enough seating for all of your guests, especially if your event involves a seated meal. Renting table linens is a smart idea because it allows you to customize the look of your party. Choose colors that go with your theme, or have them match your business’ logo if you are throwing an employee appreciation party. By renting table linens, you’ll also save yourself money. You won’t have to purchase linens that you may never need to use again, which also means you do not need to find a place to clean or store them.

    For a great selection of table linens for your event, contact American Party Rental at (512) 236-5773. We offer a wide variety of colors and patterns so you can get just the look you want for your party. Find out what has made us a great Austin choice for party rentals and table linen rentals since 1989.